Project Manager

Company: Intelligence and National Security Alliance
Location: Palo Alto
Posted on: November 7, 2024

Job Description:

1.0 FTE Full time Day - 08 Hour R2442400 Hybrid 108390003 Pharmacy Contract Pharmacy Other PALO ALTO, 300 Pasteur Dr, CaliforniaIf you're ready to be part of our legacy of hope and innovation, we encourage you to take the first step and explore our current job openings. Your best is waiting to be discovered.This is a Stanford Health Care job.A Brief OverviewThe Pharmacy Project Manager is responsible for planning, coordinating, and leading various specialized programs and projects while supporting executive leaders. This role combines detailed administrative and operational tasks with strategic oversight and leadership. Responsibilities include budget preparation coordination, liaising with other project coordinators for smooth project operations; and leading functional and cross-functional improvement programs. The position ensures project goals are met by defining program intents, developing goals and deliverables, and tracking/reporting progress.LocationsStanford Health CareWhat you will do

• Provides project management for project activities to ensure that the project is completed in scope, on schedule, within budget.
• Responsible for the coordination and completion of concurrent projects of various sizes.
• Oversees all aspects of projects. Tracks milestones and anticipates deadlines, assign responsibilities, and monitor and summarize progress of project.
• Monitors project progress using internal tools, providing clear and concise status reports to management and stakeholders.
• Proactively identifies potential issues, collaborates with leaders on mitigation strategies, and tracks project milestones for successful delivery.
• Assists in program/project portfolio management to ensure project prioritization, project proposals, and project executions are successful.
• Collaborates with partners to maintain updated and synchronized project plans, ensuring alignment with organizational strategies.
• Leads project meetings, distributes comprehensive meeting minutes, and diligently tracks action items to drive project efficiency.
• Demonstrates strong communication skills, managing interactions with stakeholders, internal departments, and external partners, ensuring consistent and clear project communication.
• Plans, coordinates, and participates in the implementation of activities including, but not limited to seminars, conferences, workshops, fairs, and other related programs.
• Manages and streamlines the schedules of Directors, coordinating meetings, appointments, and events to ensure efficient use of time. Prioritizes tasks and deadlines to enhance daily productivity and organizational effectiveness.
• Serves as a key point of contact for communication between the administrative team, executives, and various stakeholders. Fosters strong relationships with internal and external contacts to efficiently manage scheduling and address spontaneous inquiries or requests.
• Trains staff on designated project management tool and develops and trains staff on standardized project management methods and skills.
• Plans, coordinates, and administers activities of assigned programs to include developing, implementing, and supervising related procedures, processes, services, and systems.
• Trains employees in proper methods and procedures and ensures correctness of work.
• Advises stakeholder as to the status of current activities and additional or expanded program requirements. Makes recommendations for solutions to problems identified.
• Monitors and evaluates program effectiveness by investigating trends, recommending improvements, and implementing modifications to enhance overall program success.
• Coordinates and/or participates in a variety of public or agency-facing activities, including the preparation and planned release of documents, reports, meeting agendas, and meeting notes, and responds to inquiries.
• Maintains liaison with other programs, offices, and departments across SHC to coordinate program business and to accomplish program objectives.
• Provides high-level administrative assistance, including managing financial reports, preparing presentations, overseeing timecard submissions, coordinating training sessions, submitting expense reports, assist with onboard leaders and handling travel arrangements efficiently and effectively.
• Assists in the preparation of initiatives. Monitors, verifies, and reconciles expenditure of budgeted funds as appropriate.
• Prepares reports and conducts preliminary analyses setting forth progress and adverse trends.
• Maintains files and records pertaining to various clinical locations and the hospital such as licenses to conduct business, city, county, and state permits, and may prepare reports to requesting agencies.
• Coaches and mentors department staff through change processes and cycles of continuous improvement.
• Works with various departments and physician groups, develops relationships with key stakeholders, and understands their departmental workflows.
• Responsible for calendar management for a leader, ensuring there are no conflicts, preparing agendas, and delegating tasks as needed.
• Facilitates signature requests from team members to C-suite, ensuring deadlines are met by coordinating with project coordinators and executive assistants to secure timely signatures from designated leaders.
• Performs other related and incidental duties as assigned or needed.Education Qualifications
• Bachelor's degree in science, business, or a related field.
• PMP - Project Management Professional or other Project Management Certification; preferred but not required.Experience Qualifications
• Two to three (2-3) years of progressively responsible and directly related work experience.Required Knowledge, Skills and Abilities
• Knowledge of general practices, program, and/or administrative specialty.
• Advanced proficiency with MS Office Suite (Excel, Word, PowerPoint, Outlook and Visio) and Microsoft SharePoint.
• Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved.
• Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty.
• Ability to organize and plan work and projects including handling multiple priorities.
• Ability to manage a significant workload, prioritize projects appropriately and work independently.
• Ability to compile, write, and present reports related to program or administrative specialty.
• Ability to communicate effectively, using C-I-CARE, both orally and in writing.
• Ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit.
• Ability to plan, organize, motivate, mentor, direct and evaluate the work of others.
• Strong oral, written, and interpersonal communication skills.
• Ability to manage high-volume scheduling and coordination.
• Expense reporting and management.
• Payroll management and oversight.These principles apply to ALL employees:SHC Commitment to Providing an Exceptional Patient & Family ExperienceStanford Health Care sets a high standard for delivering value and an exceptional experience for our patients and families. Candidates for employment and existing employees must adopt and execute C-I-CARE standards for all of patients, families and towards each other. C-I-CARE is the foundation of Stanford's patient-experience and represents a framework for patient-centered interactions. Simply put, we do what it takes to enable and empower patients and families to focus on health, healing and recovery.You will do this by executing against our three experience pillars, from the patient and family's perspective:

• Know Me: Anticipate my needs and status to deliver effective care
• Show Me the Way: Guide and prompt my actions to arrive at better outcomes and better health
• Coordinate for Me: Own the complexity of my care through coordinationEqual Opportunity Employer Stanford Health Care (SHC) strongly values diversity and is committed to equal opportunity and non-discrimination in all of its policies and practices, including the area of employment. Accordingly, SHC does not discriminate against any person on the basis of race, color, sex, sexual orientation or gender identity and/or expression, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability, or the perception of any of the above. People of all genders, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements.Base Pay Scale: Generally starting at $51.15 - $67.78 per hour. The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training. This pay scale is not a promise of a particular wage.
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Keywords: Intelligence and National Security Alliance, Fremont , Project Manager, Executive , Palo Alto, California