Executive Assistant to the CFO
Company: BioTalent Canada
Location: San Francisco
Posted on: October 8, 2024
Job Description:
Zymeworks is a publicly listed (NASDAQ:ZYME) clinical-stage
biopharmaceutical company dedicated to the discovery, development
and commercialization of next-generation, bispecific and
multifunctional biotherapeutics, initially focused on the treatment
of cancer. Zymeworks' suite of complementary therapeutic platforms
and its fully-integrated drug development engine provide the
flexibility and compatibility to precisely engineer and develop
highly-differentiated product candidates.Why Work With UsNothing is
more critical to our success than the quality of our team. The work
we do is meaningful and impactful - we care about each other as
well as the patients we serve. We offer challenging career
opportunities, competitive benefits and an environment that
recognizes and rewards performance.Zymeworks is proudly
headquartered in our brand new, net-zero facility located in the
vibrant Main St biotech hub of Vancouver, BC, with operations in
Bellevue, WA, Dublin, Ireland, Singapore and the Bay Area.About the
PositionThis position will play a key role in the growth and
development of the department and the wider business. The
successful candidate will initially master the day-to-day
requirements as outlined below and in time will also seek to become
a strategic partner to the CFO and support in driving the agenda of
the department and beyond. The candidate will seek out proactive
ways to add value, drive enhancements, and build collaborative ways
of working with other functions to support the positive evolution
of the company.This position will be located in Redwood City, CA
and is hybrid with a minimum of 3 days per week onsite.Key
Responsibilities
- Manages and maintains executive's schedule by planning and
scheduling meetings, conferences, online conferences and travel.
Optimizes schedule for maximum efficiency, prioritizes appointments
and proactively resolves schedule conflicts.
- Coordinates in-office meetings, prepares and circulates
electronic and physical meeting materials and coordinates catering
with Office Services as required.
- Collects and prepares presentation materials for Committee
meetings and prepares Committee meeting packages.
- Supports the scheduling and coordination of meetings, including
the preparation of agenda, attendees, and related activities, held
on site and via online conference.
- Prepares and edits correspondence, communications,
presentations and other documents.
- Coordinates travel arrangements as required. Manages domestic
and international needs, including air, hotel reservations, ground
transportation, visas, agendas etc.
- Assists in monitoring and reporting of expenses, generates
purchase orders and completes executive expense claims and
corporate credit card reconciliation as per the company guidelines
and deadlines. Works with finance and HR in line with the
organizational policies and procedures necessary.
- Provides office backup when needed at the Redwood City
Office.
- Proactively looks for new ways to improve current processes,
maximize executive and team productivity and support continuous
improvement/efficiency within the reporting departments.
- Leads the organization and agenda setting of events within the
reporting departments, in accordance with agreed logistics, scope,
timelines and budget allocations.
- Provides further support to the other support functions
including Business Development and IT.
- Supports in making the workplace, and the supported functions,
a great place to work through various office and social
initiatives.
- Works closely with the Executive Assistant of the CEO and
provides backup when necessary.
- Seeks out ways to drive effective working practices and
collaboration across the support functions and the wider
business.Education and ExperiencePost-secondary education in
business, office administration, or a related program and 5 or more
years of related experience or an equivalent combination of
education and experience.Skills and Abilities
- Proven interpersonal skills with the ability to work
collaboratively as a member of a cross-functional team and to
establish and maintain effective working relationships with
employees, management and external associates.
- Excellent communication skills both oral and written.
- Strong organizational skills and the ability to work
effectively in a high-paced, fast-changing environment.
Results-oriented.
- Proven ability to be discreet and manage confidentiality.
- Excellent customer service skills with a proactive,
problem-solving approach. Ability to function professionally and
pleasantly during periods of high stress.
- Proactive approach to providing support and adding value.
- Demonstrates initiative and the ability to make thoughtful and
timely decisions.
- Ability to exercise professionalism, sound judgement and
discretion when handling issues of a difficult sensitive or
confidential nature.
- Excellent oral and written communication skills. Strong
attention to detail.
- Experience coordinating domestic and international travel
arrangements in multiple time zones.
- Proficiency with MS Office.Total RewardsWe offer a
comprehensive total rewards package, which includes competitive
salaries, generous benefits, an outstanding work environment, and
excellent opportunities for professional growth. We regularly
benchmark our compensation against leading biotechnology companies
in our geographies.The US base salary range for this full-time
position is $94,000 - $144,000 + bonus + equity + benefits. Our
salary ranges are determined by role, level, and location.The range
displayed on each job posting reflects the minimum and maximum
target for new hire salaries for the position across all US
locations. Within the range, individual pay is determined by a
variety of factors and the salary offered may vary depending on the
successful candidate's location and qualifications (including, but
not limited to, job-related knowledge, education, training, skills,
and experience).Please note that the compensation details listed in
role postings reflect the base salary only, and do not include
bonus, equity, or benefits.
- Industry leading vacation and paid time off.
- Excellent health and wellness benefits.
- Zymelife health and wellness benefits.
- Paid time off to volunteer in your community.
- Matching country specific pension savings program.
- Employee Share Purchase Program.
- Employee Equity Program.All qualified applicants will receive
consideration for employment without regard to race, colour,
religion, sex, sexual orientation, gender identity, national origin
or disability.
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Keywords: BioTalent Canada, Fremont , Executive Assistant to the CFO, Executive , San Francisco, California
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